38 Hacks for Productive Working

May 6th, 2016 - Category - IT Security, Security

We’re all about increasing productivity through technology.

The right technology solutions can increase your output, allowing you to get more done in the day.

Here’s 38 easy to action tips, some involving technology, that you can implement in order to get more from your work day.

To-do Lists and Tasks

Limit your to-do list to 5 items

Rewrite your to-do list every day

Only have one big task per day

Write your to-do list by hand

Keep a rough pad for scribbles and notes you need to jot down (like phone messages) so you don’t contaminate your important daily list

Invest in a good quality planner that you’ll want to use and stay committed to

Learn how to write tasks properly so they’re actionable

Break things down into action steps so you can make a start on big daunting projects

Set your “most important task” and don’t work on anything else that morning

Try the pomodoro technique (focus for 25 minute blocks separated by 5 minute breaks)

Plan your day the evening before in terms of the one task you want to get done, and 3 or 4 additional, smaller tasks

Plan your week in the same way with 5 important things, and up to 10 additional things

Review each day and week compared to the plan. Did you get it all done, did you go off list, or did you procrastinate?

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Email management

Clear emails at set times in the day and ignore it at other times

Get in the habit of reaching inbox zero and not hoarding emails

Make decisions on emails the first time you touch them

If email conversations go beyond 3 replies, pick up the phone or talk face to face

Treat everything like a project - clear noise from your multiple inboxes and separate everything else into action items, references and backburner items (Scott Belsky

Interruptions, Distractions and Meetings

Get comfortable saying no to people - say yes to your important work instead

Don't sit in meetings needlessly just because someone wants to keep you in the loop

Set a weekly "no meeting day"

Set a weekly "internal meeting day" and don't waiver from this day

Schedule fake meetings so people can't book time with you in the middle of the day - allowing you uninterrupted work time

Always set a purpose and agenda for every meeting, including weekly/monthly meetings

Try not to have "staff meetings" or "sales meetings" with no purpose or outcome 

Energy, Momentum and Recovery

Take breaks, eat away from your desk, go outside - it helps you be more productive when you come back

Exercise regularly - particularly in the morning before work - it does wonders for your energy

Limit yourself from distracting sites

Automate repetitive tasks with Zapier or IFTTT to remove mundane tasks that sap energy and repetition

Take yourself away to an empty meeting room and work on a laptop when you need to limit distractions

Integrate Calendly with your calendar to reduce back and forth emails to set meetings/calls with external contacts

Set up templates as signatures in your email client for frequently sent responses

Learn some more advanced excel formulas to save yourself time and avoid doing things manually

Pre-order your coffee or lunch so you don't waste time waiting (Starbucks and other places do this)

Sales and Marketing

Use Sidekick (or Hubspot Sales) to get notifications when contacts open/click emails or return to your site, so you can call at the right time

Use pre-written emails in automated workflows to nuture and touch base with leads automatically based on rules or certain events

Schedule social media messages in bulk with Hootsuite, or connect platforms with Zapier or IFTTT. Alternatively, have an auto post to social media when you publish a post on a blog

Schedule your Google Adwords and Google Analytics reports to arrive on one set day per week, then use them to update an ongoing report where you can quickly analyse performance and see trends

Improve Website Performance

If you're using Google Analytics, think twice about the data it gives you. Are all 'bounces' bad? What about users who spend 10 minutes on one page and then leave?

'Time on site' is completely misleading too, as it's just the difference between the timestamp when the first and last page is loaded. If they spend 5 minutes on the last page, that won't be reported.

Don't make decisions based solely on Google Analytics! Click the button below and register for our webinar to learn about tools that will give you much more actionable data!

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