Collaborate and Share Notes with Microsoft OneNote

August 15th, 2012 - Category - IT Best Practices

If you use Microsoft OneNote for jotting down quick meeting notes, phone calls, and personal memos, you’ve probably had information you needed to share with other co-workers in your OneNote Notebook. This quick walk-through will show you how to set up a Shared Notebook that others can access and modify.

Notes in OneNote are structured like this:

Notebooks > Sections > Pages (Notes)

A Notebook is a collection of sections, and each section contains a potentially unlimited number of notes.

You can create a Notebook that anybody can access and edit.

  • Open up OneNote and go under File, and select New.
  • Where it asks “Store Network On?” select Network.
  • Give the Notebook a name.
  • Browseto a location on your network to save the Notebook. Keep in mind, everybody who needs to access this Notebook needs to be able to access the folder you save it in.
    • You will want to consider saving the Notebook somewhere that gets backed up by your company’s backup solution. If you need help, give us a call at 020 7101 0544.
  • Once you save the Notebook, it will let you send out an email to others with a link to the Notebook. Clicking on that link will automatically add the Notebook to their OneNote.
  • To resend that email later, click the Share tab in OneNote and selectShare This Notebook.

Now you can share and collaborate notes with other users in your organisation. Need help setting this up? Contact Netstar at 020 7101 0544, and be sure to ask us about other ways you can streamline and work smarter!

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About Mit Patel

Mit - Managing Director. In 2002, Mit founded Netstar. He has helped grow Netstar to become an indispensable partner to some of London’s finest businesses, including well known names in the Financial Services industry. Mit works across all aspects of the business including strategic planning and key account management. Mit is focused on ensuring the delivery of a high quality service, and providing strategic value to help our customers overcome their business challenges.